Why Outsourcing Makes Sense At Nonprofits!

Why Outsourcing Makes Sense At Nonprofits

November 28, 2023

Outsourcing accounting and financial services at your nonprofit can be a game-changer, as Carole Melvin, the regional director at Your Part Time Controller (YPTC), highlights in her insightful interview. She explains how outsourcing these services can provide nonprofits with specialized expertise, cost savings, and scalability while allowing them to focus on their mission. It’s a trend that is likely to gain momentum as nonprofits discover the benefits of this approach. As Carole aptly puts it, “You’re not just hiring one person; you’re hiring the whole firm.”

According to Carole, outsourcing is a business practice where an organization contracts out specific functions to an external service provider, with the goal of leveraging specialized services, reducing costs, improving efficiency, and allowing the nonprofit to focus on its core activities, such as programming and fundraising.

During this fast paced interview, you’ll learn about the types of outsourcing, the annual tasks typically done, where the cost savings are, how flexibility plays a key role, and the timelines of finding and engaging with these outside experts. Carole also digs into how the outsiders integrate with the NPO team and what the board involvement might look like.

She wraps up the discussion with some insightful comments on the future of outsourcing.

Why Outsourcing Makes Sense At Nonprofits! from American Nonprofit Academy on Vimeo.

The Crucial Role of Compliance for Nonprofits

Hank Dequina : Nov 15, 2023 2:00:00 PM

In today’s rapidly changing world, nonprofit organizations find themselves navigating complex regulatory landscapes more than ever. Compliance, once seen as a mere checkbox, has now emerged as a cornerstone for organizational success. 

For nonprofits, ensuring compliance is not just about ticking boxes; it’s about safeguarding the mission, the trust, and the credibility of the organization. In this article, we will explore the importance of compliance for nonprofits and highlight how RoundTable Technology offers tailored solutions to streamline the journey to compliance.

Why is Compliance so Important for Nonprofits?

  1. Maintaining Trust and Credibility: Nonprofits rely heavily on the trust and support of their donors, beneficiaries, and the general public. Adhering to compliance standards demonstrates that an organization is responsible, transparent, and worthy of that trust.
  2. Avoiding Legal and Financial Pitfalls: Non-compliance can result in hefty fines, legal repercussions, and even dissolution. For nonprofits, these consequences can be devastating, diverting funds and attention away from the mission.
  3. Enhancing Organizational Efficiency: Compliance regulations often align with best practices in management, finance, and operations. By meeting these standards, nonprofits can enhance their overall efficiency and effectiveness.
  4. Ensuring Long-Term Sustainability: In the long run, organizations that prioritize compliance are better positioned to navigate challenges, adapt to changes, and ensure their mission’s sustainability.

The Challenges in Managing Compliance

The challenges faced by nonprofit organizations in managing compliance are both varied and complex. According to marketing analysts, 98% of nonprofit organizations are subject to at least one federal or state compliance requirement. However, many are not fully aware of which specific state or federal compliance requirements apply to them​​. 

This gap in knowledge can pose significant risks, especially as the landscape of cyber liability and third-party risk audits becomes increasingly intricate. These audits demand robust controls and documentation that align with local, state, and federal regulations, making compliance a daunting task for nonprofits.

Moreover, nonprofits often handle sensitive information, such as donor data, financial records, and personal details of beneficiaries. This puts them at a higher risk of data breaches and compliance violations, necessitating stringent cybersecurity measures. Regulations such as the NY Shield Act, Texas Cybersecurity Framework, and the Federal Trade Commission Safeguards Rule require nonprofits to implement comprehensive cybersecurity protocols. These protocols not only protect the organization’s data but also ensure compliance with legal standards​​.

The challenges extend to Payment Card Industry Data Security Standard (PCI-DSS) compliance, which is critical for nonprofits that process donations and payments. This requires them to safeguard cardholder data, a task that can be overwhelming without expert assistance. Similarly, regulations like HIPAA and GDPR impose stringent requirements for the handling of health and personal data, respectively.

The complexity of compliance is further compounded by the ever-evolving nature of technology and cyber threats. Nonprofits must stay abreast of the latest cybersecurity trends and adjust their strategies accordingly. This is especially challenging for smaller organizations with limited IT resources.

Introducing RoundTable Technology’s Compliance-as-a-Service

To address these challenges, RoundTable Technology offers Compliance as a Service (COMPaaS). This service provides tailored solutions to meet the specific IT security and privacy needs of nonprofits. By partnering with RoundTable Technology, nonprofits can navigate the complexities of compliance with confidence. RoundTable’s team of experts assists in identifying the applicable compliance requirements and developing a comprehensive plan to address them. This includes policy reviews, implementation of compliance controls, and training and education for staff and stakeholders.

Additionally, COMPaaS offers ongoing monitoring and maintenance of compliance needs. This includes regular updates and alerts regarding legislative and regulatory changes, ensuring that the organization remains compliant over time. RoundTable’s approach to compliance is not one-size-fits-all; it is customized to meet the unique needs and budget of each nonprofit.

Recognizing these challenges, RoundTable Technology offers a comprehensive  Compliance-as-a-Service solution tailored for nonprofits.
Here’s how they can assist:

  1. Expert Guidance: RoundTable Technology boasts a team of experts who understand the nuances of nonprofit compliance. They offer bespoke advice and support tailored to an organization’s specific needs.
  2. Proactive Monitoring: With RoundTable’s services, nonprofits no longer need to fret about staying updated with changing regulations. The service ensures constant monitoring and timely updates.
  3. Streamlined Processes: RoundTable Technology leverages the latest technology to automate and streamline compliance processes. This not only ensures accuracy but also saves valuable time and resources.
  4. Holistic Compliance Framework: Beyond just meeting standards, RoundTable provides a holistic framework. Their guide titled “Transform How You Stay Compliant” offers a deep dive into creating a comprehensive compliance strategy.


In the world of nonprofits, managing compliance in today’s digital landscape is a significant challenge for nonprofits. With the rise of complex regulations and the growing importance of cybersecurity, it’s more important than ever for these organizations to have a reliable partner.  With the right partner like RoundTable Technology, nonprofits can navigate this intricate landscape with ease, confidence, and success. Reach out to RoundTable today and transform how you stay compliant.